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Processing Your Shipments and Order Deliveries

Updated this week

A well-prepared delivery is the first step toward a smooth and timely shoot. Here's how we handle incoming shipments, what to expect when your package arrives, and what to do if something seems off.

What Happens When Your Package Arrives

Once your shipment reaches the studio, we follow a structured process to keep everything on track:

1. Delivery Check-In

We log all incoming packages during our standard check-in windows:

  • 9:00 AM – 10:00 AM

  • 12:00 PM – 1:00 PM

During this stage, we:

  • Unpack the delivery

  • Check the item quantities (QTY)

  • Ensure there is no damage from transit

  • Match each item and SKU to the shot list, line sheet, or any other reference documents you’ve shared

  • Flag any missing or extra items

After the package is logged in, you’ll get an automatic update via email. You’ll also see this update reflected in your Client Portal.

2. Item Review

Our Production team steps in to inspect the items for production readiness. This stage is essential to ensure smooth execution once the shoot begins.

Here’s what we’re evaluating:

  • Whether each product matches the scope of the shoot

  • Any styling or preparation needs not covered in the brief

  • Retouching considerations, like reflections or packaging materials

  • Potential production bottlenecks that could slow us down later

If anything requires a change in how we approach the shoot, we’ll update the proposal accordingly and confirm changes with you before moving forward.

3. Proposal Adjustments (If Needed)

If your products require additional prep, setup, or differ from what was outlined, we’ll:

  • Adjust your proposal to reflect the updated work

  • Clearly flag and explain any added services or time required

  • Confirm all changes with you before moving forward

This helps us stay aligned and avoid surprises once production starts.

4. Invoice Sent

Once everything is confirmed and aligned with your project scope, we issue your invoice. From there, your project moves into production.


How Long Does It Take to Process Deliveries?

In most cases, we process shipments within 1 business day. That includes logging, reviewing, and invoicing. However, processing time may vary based on:

  • Delivery timing: Packages delivered after 1 PM are logged the next business day.

  • Mismatch with the shot list: If received items differ from what’s listed, we’ll pause to clarify.

  • Large-volume projects: Bigger shipments take more time to sort, check, and match with your proposal.

Tip: The more organized your package is — with clear labels, documentation, and matching SKUs — the faster we can move things along.

Why It Might Take a Bit Longer Sometimes

In addition to our internal processing steps, there’s also time spent locating the package inside the building after it’s marked as delivered by the shipping service.

Most carriers deliver directly to our studio buildings:

  • In Los Angeles, they use a door code to enter and drop off the package.

  • In New York, they typically use the intercom system to access the building, and packages may be left near our door, in the lobby, or handled by the building staff.

In most cases, this works smoothly. But occasionally, certain carriers — especially USPS — may leave packages in the wrong location (another suite, building office, or even a neighboring address), which can cause delays in us locating and logging your shipment. We go into more detail about these situations in this article.


If you have questions about your shipment or need help checking its status, reach out to us at [email protected] or call 855-577-1375.

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